Payroll Frequently Asked Questions
- How do I get copies of my paystubs? Copies of pay stubs are available on EKU Direct, employee menu.
- How do I set up direct deposit? Direct deposit is required is required for all EKU employees. Log into EKU Direct with your EKU ID and PIN to set up your direct deposit under the Employee Menu, Pay Information, Direct Deposit Allocation. For more help follow these screens. You may also complete a Direct Deposit Form and send it to Human Resources, Coates CPO24A with a voided check or documentation from the bank indicating the account and routing number. For additional questions, please contact Glenna Flannery at 859-622-6835.
- How do I get a copy of my W2? Copies of your W2’s back to 2003 are available on EKU Direct, employee menu.
- How do I submit a name change?
A copy of your social security card reflecting the name change must be submitted to Human Resources. - How do I change my address or phone number?
Log into EKU Direct or use the Address Change form. Make the needed corrections on the change form and mail to the HR Office, Coates CPO24A. Forms are also available at Human Resources.
Retirement system members should also complete the KERS or KTRS address change form and forward to the HR retirement specialist. - How do I update my federal or state tax exemption status?
Submit an updated Federal W-4 or State K-4 and mail to the Payroll Office Coates CPO 3A. We suggest contacting your tax advisor if you have questions about claiming exemptions.
Blank forms are available at the following websites:
Federal Tax Form W4 http://www.irs.gov/pub/irs-pdf/fw4.pdf
State Tax Form http://revenue.ky.gov/NR/rdonlyres/690434A9-D933-4F06-8228-6C70D441A8E0/0/42a804.pdf
- How can I obtain verification of my employment at EKU?
Request for verification can be faxed to Sheila King at 859-622-6667 or delivered to the Human Resources Office. A contact number is required for notification that the verification is ready. - I can't log into EKU Direct. I need to have my EKU Direct pin reset.
Employees should contact Anne Langguth (859-622-8660) or Glenna Flannery (859-622-6835) by phone to request a reset. - Who do I contact for web time entry problems?
Please contact the Human Resources Office at 859- 622-8660 or 859-622-1329.
- When does part time faculty pay start and end for the semester?
Assuming that all necessary approved paperwork has been received by Human Resources by the cutoff date,
Spring semester: February 15th – May 31th each calendar year
Fall semester: September 15th – December 31st each calendar year
- When does graduate assistantship pay start and end for the semester?
Assuming that all necessary approved paperwork has been received by Human resources by the cutoff date,
Spring semester: January 15th – May 15th each calendar year
Fall semester: August 31th – December 15th each calendar year
Please note: if the paperwork is delayed, the pay is divided over the remaining payrolls for the semester for part time faculty and graduate assistants.
- How do I obtain a blank time card or timesheet?
Cards/sheets are available on the forms.eku.edu web site, look for biweekly time card or student timesheet.
