Direct Payment Requests
Direct Payment requests must be accompanied with an original copy of the invoice or receipts for the merchandise received or purchased. These requests must also be dated and signed by the Budget Unit Manager with the appropriate organization code(s) and account number(s) listed. The following links show the procedures and requirements for the Direct Payment request and Direct Payment Form.

Prepaid Orders
A written verification of prices from the vendor and a proforma invoice are required to prepay an order.

These purchase orders are paid in the Accounts Payable Office located in the Jones Building, Room 212. The office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.

Partial Payments
Partial payments of a purchase order can be released for payment to a vendor provided the vendor invoices EKU for only those items received and receiver number developed and completed in Banner. Refer to FPARCVD to process transaction.

General Purchasing

The following web site link Division of Purchasing & Stores gives the procedures for general purchasing for the university.

Tax Payer Identification Number Request

Eastern Kentucky University requires a Federal Tax Identification number or Social Security number for all vendors or persons doing business with the University in order to comply with Federal Regulations and tax reporting requirements.

If a vendor/person is not currently setup in Banner, a tax ID form MUST be mailed, faxed or emailed to the vendor or person and returned to Accounting BEFORE payment can be processed. The form can be downloaded at the following link Vendor Tax Form.